a. The Cultural Procession is now additional event and results/marks of Cultural Procession/March Past (along with other events) will be counted for overall championship trophy. The participation in Cultural Procession is mandatory for all participating
universities. In this event, all the members of a contingent will take part to represent culture of their state. There will be two types of participation in Cultural Processioni.e.:
1. Introductory Participation
All those participating universities which are not giving any performance/activity in Cultural Procession will be considered under "Introductory Participation". Before the last performance (of Host team/university), all the participants of Introductory
Participation will come in a group and the Presenter/Anchor will announce the names of universities and Vice Chancellor. The organising university will collect this information in advance.
2. Performance Participation (Demonstration/Performance of Cultural Troops)
The Presenter/Anchor will announce the name of the performing university at the time of entry in Cultural Procession with a "Good Note and name of the Vice Chancellor.
b. The teams sequence will be as per decided in the
Manager's meet through Draw of Lots.
c. The Procession will be 1-2 kms long and a stage will be provided at one point (towards the end), for the teams to showcase their cultural performance for 3-5 mins.
d.
The participating university should bring a banner of university with preferable measurement of 10'x3' which may be carried by the contingent during the cultural procession.
e. The procession will start with the 'Flag
Off' at the beginning, on a raised dais/platform. Flag Off will be done by Chief Guest/invited guests and AIU officials/Vice Chancellor of the University/AIU Observer/university management/authority in presence of all the contingents.
f. The judgment of the performances will start from the very beginning when the procession starts till the time the Procession is declared to be finished officially.
g. Recorded music is allowed for the cultural
procession performances. The host university shall arrange provision for performing universities, with proper music/sound system for different types of devices and may collect the recorded track/piece in advance at registration/reception
desk with storage provision/arrangement.
Eligibility Rules
(a) Only bonafide, full time student, who is enrolled for a degree or post graduate degree or diploma course which is of a minimum duration of one academic year and whose examination is conducted by the University or college affiliated to university subsequent
to passing the 12th class examination are eligible to participate.
(b) Students of open Universities shall be considered to be bonafide students and shall be eligible to participate provided they
fulfil other conditions.
(c) Only students, who are less than 25 years of age on the 1st day of July of current academic year, can participate. There is no minimum age of participation.
(d) A student shall not
be allowed to represent more than one University during a single academic year.
(e) Provisional admission to a course of a University or college shall not make the student eligible to represent the University/Institution.
(f) A student employed on full time basis shall not be eligible to participate.
(g) In case of a student migrating from one University to another his/her migration case will be considered eligible, only after
his/her admission in the new University is regularized and he/she is admitted as a bonafide student by the new University/institution.
(h) AIU subscription fee is mandatory for participation in AIU Youth Affairs programmes
by Universities/Institutions.
Strength of Contingent:
The maximum strength of the contingent of each university can be 49 (in case the university is participating in Folk/Tribal Dance, the contingent size may be maximum up to 54) including participants, accompanists and officials.
At the most 8, outsider accompanists are allowed, who will be included in the contingent strength. Accompanists should preferably be the students, however, outsiders may be allowed if suitable students are not available. The student
accompanists will be given participation certificates.
Participating University shall send a maximum of two persons as contingent Incharge, who will maintain a liaison with the organizing committee of the host University.
The university is encouraged to depute a lady incharge to accompany the girl participants. Officials will be included in the contingent.
The DSW ofthe University will not be counted in the total strength of contingent
Identity Card:
Identity Cards with photographs signed by the appropriate authorities by the respective University should be carried by the participants.
University Flags & Trophies:
The contingent leader shall have to deposit his/her two University flags with the host University.
Travelling Expenses:
The participating University will have to bear the travelling expenses.
FOOD
Food shall be provided by the Host University.
Boarding & Lodging :
Free boarding and lodging would be provided to the participating teams during the Inter Zonal and National Youth Festivals. Participating troupes from the Universities could be housed as guests in students hostels, utilizing common rooms, verandas, etc.
Registration/Participation Fee:
Each participant including team official will be required to deposit registration fee @ Rs. 2500/- per participant with the organizing university.
Caution Money (Refundable):
A refundable caution money of Rs. 5000/- (Rupees five thousand only) shall be deposited by each participating university at host university registration desk/venue or through digital mode in advance.
Festival Committee:
The host University would form various sub-committees to smoothen the conduct of the conduct of the Festival which would function under a standing committee.
The sub-committees may include Reception, Transport, Infrastructure
Programme, Publicity, inaugural/Valedictory. There would also be a control room to control the festival activities.
Weather & Clothing:
During February, the temperature of Rohtak will be near about 16.6 degree(min) and 23.4 degree (max). It is advised to bring clothes accordingly and required medicines and locks etc. should be brought by the contingent.
Stamp Size Photos:
Two stamp photographs of each participant, accompanists and official delegates are required to be sent to the host University in advance.
Discipline:
If the behaviour of any contingent is found contrary to the objectives of the festivals the host University may take suitable action against members concerned and an individual / team be debarred from participation in the future youth festivals for three
years under intimation to AIU.
As far as possible, students shall be involved in the organization and management of the festivals.
No official or any member University shall go to press
on any controversial issue. The consumption of liquor/ intoxication, eve teasing, influencing the adjudicators, indecent behavior inside the campus and venue is strictly prohibited. Those violating this clause shall be liable to
disciplinary action which may be to the extent of debarring the concerned University Team Official from participation in the Inter University Youth Activities for a period as may be determined by the AIU Cultural Committee. In
order to have creativity, the Cultural Contingents are requested to present new Cultural items and not to repeat the same, which they presented in the preceding year.
Other Rules:
A cultural Procession/ March past of participating Universities shall be organized on inaugural day before the formal inaugural ceremony. Participating Teams are required to bring their flags/ placards forthis event.
Participating
teams are also advised to bring their Local / Regional Costumes for the purpose of reflecting their culture in cultural Procession/ March past.
Participating Teams are also required to bring banner of their University.
Participating Universities are informed that the use of fireworks/ arms/dangerous items are strictly prohibited. However, if it is unavoidable for cultural performance, their imitation may be used with the prior permission of the
organizing committee.
Recorded music or audio/CD is not permitted during the Folk/ Tribal, Creative Dance and Classical dance.
Disqualification for Violation of Eligibility Rules:
Any disqualification of a participant on ground of ineligibility will result in the automatic scratching of the Event Category of participant/participants (i.e. Music, Dance, Theatre, Literary, or Fine Art) for that academic year.
Judgment and Appeals
The decision of the judges appointed for different events shall be final. It is expected that their judgment will be respected. In case of any dissatisfaction, the matter may be referred to the Jury of Appeals. The Protest, if any, should be lodged with
the Organising Secretary/Convener of the Competition within one hour of the end of the competition. No protest shall be entertained on matters regarding judgment. Protests can be entertained on matters related to violation of rules
or improper conduct of the contest. There will be a protest fee of Rs. 1000 only. This fee will not be refunded unless the protest has been upheld by the Jury of Appeals. No appeal shall lie against the decision ofthe Jury of Appeals.
For further queries please mail at [email protected]